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How do you structure your creative arts teams? from The Orchard on Vimeo.
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We’ve had the role of producer before, but since we’re a newer church start and have only about 150 in regular attendance, we found that it wasn’t the best use of servant man-power, if that makes sense. We do have “team” leaders for drama/spoken word, sound, and media. Those people are responsible for scheduling, training, equipment, ect. I (Worship Arts Director), serve as the leader to those leaders. I also lead the band, as well. I’d love to hear how other medium/smallish sized churches organize things as well.
We’re a church of about 850 in the Baltimore metro area. We use a producer. The main job is to be the “almighty caretaker and quality controller of the entire worship arts experience”…sounds crazy awesome, right?
The thing is, the producer is the main “go to” person for EVERY team that functions during a service (think media, music, ushers, etc.). Our producers run a timeline of pre-production prep each week where they “coach” all aspects of the overall production. With that being said, and in trying to keep this short, each team (as well as the producer)comes prepared well enough to be flexible when needed. Each team gets final order of service stuff earlier in the week and fine tunes their action accordingly. We do our best to go into our two Sunday services very prepared so we can adapt to what our audience gives us. So, the producer is working with different people each week (most of the time).
Lastly, we have four producers (volunteers, on rotation) and all of our creative arts teams are volunteers (save 2 part time music directors and me, the full time coach).
I an Creative Arts & Media Pastor at our church so that inevitably makes me producer. We average about 400 in attendance and I am very similar to Nate Drye’s producer in that I am the “go to” person. So I am over the worship team & band but the dance teams, sound, lighting and media team leaders report to me. We used to have another person who’s only job was to be the producer but found that their position would be better utilized as the church grew larger. I schedule all singers, sound & lighting. A volunteer does service & training scheduling of our TV/Visual team.
Since I produce the service, all scheduled items are facilitated through me.
We have used a producer for many years now. We are a 4 service church with approximately 4,000 on a Sunday. Our producer is not the “go to” person during the week as we make plans for the services but she is involved in a production meeting on Thursdays where the whole teams talk through Sunday. The main function of our producer is to make sure things are coordinated and communicated on Sunday morning during the run-through and then she will also communicate on the clear com if there are any issues that arise during the service. We have a team of two producers that will serve during the month. It is a contract position on our team with some compensation. Our producers have been with our church since we started 12 years ago so they are in tune with the direction that we are headed each week. We created the producer position about 6 years ago as a response to greater technical requirements and the need to raise our quality level as we grew.
Right now, our producers basically function day of as the go-to person who is checking over the flow of the day pre-service and making sure everything runs smoothly during the service. We’re a portable campus and the goal is for the producer to troubleshoot setup issues and check everything has been set up correctly so that I, the Worship pastor, can focus on leading the practice, band, etc.
We’re actually in process with this as well and always looking for capable people for this role. At the moment, this is a separate role from other coaches that we have, basically because the giftings/abilities for each of our people are different, so we place them (at least first) in the role we believe suits them best. Then we grow and train, etc from there.
I’m the “Saturate Experience Architect” for our 20somethings community (Saturate Community) at LCBC Church. That title is just a catchy way of saying producer. We have multiple producer roles at LCBC in the many different environments that we have.
Specifically, my role it so help shape the whole gathering. I help lead our creative and planning meetings, make sure that everything is tracking for one of our gatherings, and also am the go to person when we have our gatherings.
I do my best to make the right decisions for our environment and continue to help see what needs changed or adjusted.
I also oversee the the Tech Director who over sees the tech team. (Audio/Lighting/Lyrics/Video) I pass any changes onto this person.
I’m certainly still learning a lot about this role and the best way for it to work in our setting.
Scott–Troy Jones here. From New Life Church. Six services every weekend. Two campuses. We are wrestling with all these questions as well.I have a creative arts guy. He oversees all media, video, staging, service flow, communication, etc. He would be our “producer”. Then I have a Music director. She oversees head worship leader (s), bands, etc. Two key people who produce our services.
Great question Scott. We do have a producer for our weekend services who oversees the entire production process on the weekends. We have 6 campuses and our largest venue provides a digital HD recording for the other locations to play. Our weekend producer oversees Lighting, Audio engineer, Camera operators, Worship Band, Video Director and media Operator. We also use a Production Manager who is in radio contact with the Producer. Producer sits next to the Senior Minister or whoever is preaching that weekend.
Producer cues everyone who goes on stage to handle transitions and we do a full rehearsal of the service on Saturday afternoon before our 5pm service.
About a year ago we hired a full-time Executive Producer who is responsible for overseeing the production needs for all campus locations and handles props along with collaborating on branding of new sermon series. Our overall department structure comes under Communication Arts with four teams comprising the department: Production Arts, Worship Arts, Creative Arts, and Technical Arts.
We recently created a new process for how we staff the weekend worship teams when we created the “Fellowship of Worship Leaders”. These are all part-time paid weekend staff who are responsible to lead a team of volunteer musicians and vocalists in preparing the music for the weekend services. With six locations we currently have two full-time Worship Leaders and on part-time (30hr per week) worship leader. The weekend part-time worship leaders are paid based on number of services they lead and a rehearsal with the team. There are currently 17 worship leaders who serve in the “Fellowship of Worship Leaders” who all attend Oak Hills Church. Many have been mentored into their role as a Lead Worshiper. Happy to answer any questions this post raises.
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